Outlook How To Export Emails

This creates a spreadsheet with columns such as Subject, Body, From Email, and more.

Shes written tips and tutorials for Microsoft Office applications and other sites.

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For PST: Go to Account Settings Account Settings Data (Data Files) Open Folder (or File) Location and copy the.pst to your drive.

Outlook How To Export Emails

This article explains how to export emails to various file formats plus how to back them up to Gmail.

After you export Outlook emails, save the file to an external hard drive or back them up to another email application.

An Outlook.pst file is a personal storage file containing items such as your emails, address book, signatures, and more.

You can back up a.pst file and transfer it to Outlook on another computer, another version of Outlook, or another operating system.

In the Account Settings dialog box, go to the Data tab or the Data Files tab, select the file name or account name, then select Open Folder Location or Open File Location.

In Windows File Explorer, copy the.pst to any location on your computer or any removable storage media, such as a flash drive.

In Outlook for Mac, export an email accounts messages as a.olm file, which is also a storage file that contains items such as emails, contacts, and calendar items.

In the Export to Archive File (.olm) dialog box, select the Mail check box, then select Continue.

In the Save archive file (.olm) as dialog box, select Downloads, then select Save.

When the Export Complete message appears, select Finish to exit.

Choose Items of the following types, then select the Mail check box.

When the Export Complete message appears, select Finish or Done to exit.

You can export email messages from Outlook to your Gmail account, providing a source of backup as well as the option to access your old emails from any location.

The trick is to add your Gmail account to Outlook and then copy and paste the folders.

Open Outlook and select the folder containing the email messages you want to export to Gmail, such as your Inbox or saved emails.

Or, press and hold Ctrl while you select each individual email you want to send to Gmail.

Right-click anywhere on the selected email messages, point to Move, then select Other Folder.

In the Move Items dialog box, select your Gmail account, then choose the folder to which you want to export your emails.

Another way to export Outlook emails is to send them to an Excel worksheet.

Outlook For Mac Archive